Welcome to Operation Aware Virtual Plus. Our goal is to make this as easy as possible for you. As we know, that isn’t always true when working with technology. This page should provide the help needed if you have run into a challenge.
We are adaptive when it comes to the different types of virtual meeting programs. Generally your school has informed us which platform to plan on using. In most cases it has been Google Meets so we have provided a written and video tutorial below. You can include your prevention educator on the google calendar link or send it to them via email.
Create a new event with a video meeting
When you add a guest to an event, a video meeting link and dial-in number are added automatically.
Go to Google Calendar and create an event.On the Guests tab, click Add guests and enter the email addresses.Click Save.Click Send to send the invites.
Guests receive an email with the event information and a link to the video meeting. Guests can forward the meeting link to other people. If someone tries to join who was not invited to the Calendar event, a meeting participant from your organization must accept their request.
Note: To manually add a video meeting, click Add conferencing.
Copy an existing video meeting from one event to another
You can use the same Meet conference details to schedule Calendar events.
In Calendar, open an event that has a conference call in edit mode.Next to Join Hangouts Meet, click the Down arrow .Next to Meeting ID, click Edit and paste or type an existing Meet URL.Click Save.
If the meeting is due to recur, the same Meet links, codes and/or nicknames will be used for all the recurring events.
